AI Automation · Auckland, New Zealand
Automate the admin that's eating your week.
Practical AI automation for New Zealand small businesses — invoices into Xero, enquiries answered, reports that write themselves, systems that finally talk to each other. Built in Auckland. Fixed price. Live in one to three weeks.
- ✓Fixed price from $1,000 + GST, scoped in writing
- ✓Auckland-based — you talk to the builder
- ✓Works with Xero, Microsoft 365 & Google Workspace
Not ready for a call? Get the free guide
Prefer to set it up yourself? Guides and ready-made kits from NZ$49 + GST
Prefer to talk? 021 190 5707 · WhatsApp
Sound familiar?
Six problems we see in almost every small business, and what we build to make them go away. Some come as a ready-made kit or guide you can set up yourself.
“Supplier invoices are typed into Xero by hand.”
What we build: Invoices land in a mailbox. AI reads each one, codes it to the right account and job, and drafts the bill in Xero for one-click approval.
Typical build · 1–2 weeks
Get this built →“Enquiries sit in the inbox until someone gets to them.”
What we build: Every email and web enquiry is categorised, logged in your CRM and answered with a draft reply in your tone. You approve, it sends.
Typical build · 1–2 weeks
Get this built →Do it yourself: Speed-to-Lead Responder · NZ$249 + GST
“Monday's numbers take half of Monday to put together.”
What we build: A weekly report that pulls from your bookings, POS or accounting system and lands in your inbox at 7am — no spreadsheet wrangling.
Typical build · 1–2 weeks
Get this built →Do it yourself: Weekly Business Pulse · NZ$249 + GST
“Customers ask the same twenty questions, mostly after hours.”
What we build: A chatbot trained on your prices, policies and documents that answers on your website or WhatsApp 24/7 and hands off to a person when it should.
Typical build · 2–3 weeks
Get this built →Do it yourself: Website FAQ Chatbot · NZ$299 + GST
“Your CRM, Xero and job system all disagree.”
What we build: Two-way sync between the tools you already use, so a customer, quote or invoice is entered once and shows up everywhere.
Typical build · 2–4 weeks
Get this built →“Quotes, contracts and compliance forms are copy-paste jobs.”
What we build: Documents generated from data you already hold — filled, formatted and sent — with a human sign-off where it matters.
Typical build · 1–3 weeks
Get this built →Do it yourself: Claude Business Skills Pack · NZ$149 + GST
Free automation audit
Find out what's worth automating — in 30 minutes
A short call about where your team's hours go. Afterwards you get a written summary you can act on with us or without us.
- ✓The three tasks most worth automating in your business
- ✓Roughly how many hours a week each one gives back
- ✓A fixed price and timeline for each
- ✓A straight answer if it's not worth doing
Why trust us with this
- ✓We build FSManager, the platform New Zealand aluminium joinery firms run their whole business on — four years in production, with 20,000+ quotes through it.
- ✓Every automation is scoped and fixed-price before we start. If it won't pay for itself, we say so on the call.
- ✓The assistant in the bottom corner of this page is one of ours. Ask it something.
Book your free 30-minute automation audit
Tell us what eats your team's time. We'll reply within one business day with what we'd automate first, roughly what it would cost, and whether it's worth doing at all.
Free guide
Not ready for a call? Start with the free guide
Three automations you can set up yourself this week: step-by-step, with copy-paste prompts. No code.
Answer every enquiry in minutes: a personal reply waiting in your drafts, usually within 15 minutes.
Sort your inbox automatically: every email labelled Needs reply, Bills, Newsletters or Pitches.
Draft reminders for overdue Xero invoices: the right tone at 3, 14 and 30 days.
Does it actually pay for itself?
Take one routine task. Five hours a week of somebody's time, at an ordinary admin wage.
A $3,000 automation that removes that task pays for itself in about 4 months. The audit call works this out for your actual tasks — and tells you when the answer is no.
Why FSM Developments
We run a software business, not an agency
FSM Developments builds FSManager, the business-management platform used by New Zealand aluminium joinery firms. Thousands of quotes and jobs run through it. We automate our own operations before we sell automation to anyone else.
You deal with the engineer, not an account manager
Based in Auckland. The person on the audit call is the person who scopes, builds and supports your automation. No offshore hand-offs.
Fixed price, scoped before we start
You get a written scope and a fixed quote before any work begins. If a task isn't worth automating, we tell you that on the audit call.
Proven tools, not experiments
We build on commercial AI models such as Anthropic's Claude and the official Xero, Microsoft 365 and Google Workspace APIs. The assistant in the corner of this page is one of ours.
How it works
From first call to live automation in weeks, not months.
Free 30-minute audit
We look at where the hours go in your business and tell you what's worth automating — and what isn't.
Written scope & fixed quote
Within a few days you get a one-page scope, a fixed price and a delivery date. No surprises.
Build & test with you
We build in short iterations with regular check-ins, so you see it working on your real data before go-live.
Go live & support
We deploy, show your team how it works, and stay available. Most clients start with one automation and add more.
What it costs
Built for you at a fixed price, agreed in writing before we start. Or do it yourself with a guide or kit.
Automation audit
A short call plus a written summary: the top three things to automate, the hours they'd give back, and a fixed price for each.
Single automation
One workflow, done properly: invoice processing, enquiry triage, a weekly report, a document generator.
Custom system
Several connected workflows, a chatbot trained on your business, or an integration between systems that were never meant to talk.
Ongoing support and hosting are optional and quoted separately.
Do it yourself
Step-by-step guides, Claude skills and ready-made automation kits that run on your own accounts. Buy online, set it up this week, or add an install and we'll do it with you. Start with the free guide.
Frequently asked questions
How much does it cost?
Automations we build for you start at $1,000 NZD + GST, and most land between $1,000 and $5,000. Larger systems are quoted individually. Every quote is fixed-price and agreed in writing before we start, and the audit that produces it is free. If you'd rather set it up yourself, our guides and ready-made kits start at NZ$49 + GST.
Should I buy a kit or have you build it?
A guide or kit suits one common job on standard tools like Xero, Gmail or Outlook and Google Sheets, if you're happy to follow step-by-step instructions (or add an install and we'll set it up with you). Choose a custom build when it touches several systems, needs your own data or business rules, or you'd simply rather it was done for you. The free audit will tell you which fits.
How long does it take?
A single automation is usually live within one to two weeks of sign-off. Chatbots and multi-system integrations typically take three to six weeks.
Will it work with the tools I already use?
Almost certainly. We work with Xero, Microsoft 365, Google Workspace, most CRMs and booking systems, and anything else with an API. Where there's no API, we can usually still automate the manual step.
Do I need any technical knowledge?
No. You need to know your business and what wastes your team's time. We handle everything technical and show your staff how to use what we build.
What happens to my data?
Your data stays in your own systems — Xero, Microsoft 365, Google Workspace and so on. Where an AI model processes something, we use commercial API terms under which your data is not used to train models. We'll walk through exactly what touches what during the audit.
What if it breaks or my business changes?
Every build includes a hand-over and a support period. After that, optional monthly support keeps things running and lets you extend the automation as you grow.
Is this only for FSManager users?
No. AI Automation Services are available to any New Zealand small business, whatever software you run. If you're in aluminium joinery, FSManager may be the better fit — take a look at it too.
Run an aluminium joinery business? See FSManager — our purpose-built platform for the trade.
Ready to get your week back?
Thirty minutes, no obligation. You'll leave knowing exactly what to automate first and what it would cost.