AI Policy & Staff Playbook (NZ)
Your team knows which AI tools they can use, what for, and how to handle customer information, and it's all written down.
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Licensed for use in one business.
What it does
The documents a NZ business needs to use AI properly: a policy, a tools register, a privacy checklist and staff training.
Who it's for
- ✓Businesses with 5–50 staff where people already use ChatGPT, Copilot or Claude
- ✓Owners asked by a client, insurer or board how they manage AI
- ✓Anyone who wants AI use to be deliberate rather than accidental
What's inside
- ✓An AI acceptable-use policy (editable Word document)
- ✓An approved AI tools register (spreadsheet)
- ✓A Privacy Act 2020 checklist for AI use, including the IPP3A indirect collection rule in force since 1 May 2026
- ✓A 20-slide staff training deck
- ✓Wording to tell customers you use AI, for forms, email footers and your website
- ✓A one-page guide for managers
What you'll need
- ✓Word or Google Docs
- ✓Excel or Google Sheets
- ✓PowerPoint or Google Slides
Running costs
None.
Setup time
2–3 hours to tailor and roll out
Questions
Is this legal advice?
No. It's practical guidance and templates written for NZ businesses. For advice on your own situation, talk to your lawyer.
Does it cover the new privacy rules?
Yes. It covers IPP3A, the requirement since 1 May 2026 to tell people when you collect their information from someone else.
Can you run it with our team?
Yes. We run half-day AI workshops for teams. Ask us for details.
Questions about an order? Email support@fsmdevelopments.co.nz
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